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To ensure we offer the best possible service to our
Contractors, we operate scheduled timesheet processing for each division.
In order that we may process your documentation correctly and in a
timely manner, we require the follow procedure:
The Payment Cycle
All original timesheets, accompanied with your invoices, must be received
by your respective originating Office by:
UK - second post on the Thursday, following the week ending date that
you have just worked for the month (i.e final time sheet for the
month must be received by the following Thursday).
Belgium - Monday 12.00 hours of the week following the month in which
the invoice and time sheets have been prepared. i.e time sheets and
invoice for October 2001 are to be sent to us no later than the first
Monday of the new month.
We will accept faxed or scanned timesheets and invoices but only when
followed by originals, which must be received 3 days before payment
date.
For the convenience of our Contractors, we also operate a policy whereby
when timesheets are expected but not received, we will ensure a courtesy
call is made to establish documentation has been issued and not gone
astray. We have found that this eliminates the possibility of any
delays during postal strikes and slow postal areas.
The timesheets are then processed for payment into the bank accounts
for the following week on:
UK - the following week on Friday.
Belgium - the following week on Tuesday (allowing three working
days for International Bank Transfers).
If payment is to be made by cheque (for UK Business only), this will
be sent with the remittance advices and replacement timesheets on
Wednesday.
To ensure that we can process effectively and avoid
any delays, you are requested to ensure that the following is complied
with:
- Both yourself and the client sign all timesheets, and you include
the appropriate monthly invoice.
- The client must initial any corrections or adjustments made
to the timesheet.
- If payment is to be made by cheque (for UK Business only),
this will be sent with the remittance advices and replacement
timesheets on Wednesday.
- For Belgium Contractors with business address outside Belgium,
invoices are exempt from VAT. Therefore, all invoices must be
endorsed with the clause: 'Taxe à acquitter par le co-contractant
– article 51 paragraphe 2 du code' (see article 3.5
of the Service Agreement). We regret that we are unable to accept
invoices that are not detailed correctly.
We regret that where we have not received the required
documentation, it will inevitably result in payment delays.
The safest and quickest method of payment is by BACS (UK) or Telegraphic
Transfer (Belgium) into your company's bank account. In your
welcome pack, you will find a Bank Details Form to complete which
provides us with all the information we need to ensure you are able
to draw on cleared funds on the Friday that payment is made
to your account.
Our Support Teams are on hand for any help or advice with regards
to your contract and supporting documentation. Please do not hesitate
to contact us on :-
| UK: |
0044 (0) 1753 828901 |
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| Belgium: |
0032 (0) 2 548 9411
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